At KOYTO LLC, we are committed to protecting your privacy and handling your data responsibly and transparently, in alignment with our sustainability and ethical values. This policy explains how we collect, use, and safeguard your personal information when you use our website or services. 

1. Information We Collect 

We may collect the following types of data: 

– Personal Information:

  – Name, email, phone number, job title, and company name (e.g., via contact forms, newsletter sign-ups, or service inquiries). 

  – Payment details (if applicable, for service purchases). 

– Non-Personal Information:

  – Browser type, IP address, device information, and cookies see [Cookie Policy](link)). 

  – Website usage data (e.g., pages visited, time spent) via tools like Google Analytics. 

– Sustainability-Related Data:

  – Information you provide about your organization’s sustainability goals or challenges (e.g., through surveys or project consultations). 

2. How We Use Your Information

We use your data to: 

– Respond to inquiries and provide consultancy services. 

– Send newsletters, sustainability resources, or updates (with your consent). 

– Improve website functionality and user experience. 

– Analyze trends to enhance our sustainability strategies and content. 

– Comply with legal obligations. 

3. Legal Basis for Processing

– Consent: For marketing communications (you can withdraw consent anytime). 

– Contractual Necessity: To fulfill service agreements. 

– Legitimate Interests: Improving our services and website. 

4. Data Sharing and Third Parties

We do not sell your data. We may share it with: 

-Service Providers: Trusted partners (e.g., email platforms, payment processors) who assist in operations, under strict confidentiality agreements. 

– Legal Compliance: If required by law (e.g., court orders). 

-Sustainability Partners: Only with your explicit consent (e.g., collaborating on joint projects). 

5. Data Security

We implement technical and organizational measures to protect your data, including encryption, secure servers, and access controls. However, no online transmission is 100% secure. 

6. Data Retention

We retain personal data only as long as necessary for the purposes outlined, or as required by law. For example: 

– Contact form inquiries: 2 years. 

– Client project data: 7 years (for legal/accounting compliance). 

7. Your Rights

Depending on your jurisdiction (e.g., GDPR for EU users), you have the right to: 

– Access, correct, or delete your data. 

– Restrict processing or object to marketing. 

– Request a copy of your data in a portable format. 

– Withdraw consent. 

To exercise these rights, contact us at [Your Email Address]. 

8. Cookies and Tracking Technologies

We use cookies to enhance site functionality and analyze traffic. You can manage preferences via your browser settings. For details, see our [Cookie Policy](link). 

9. Sustainability Commitments

– Ethical Data Practices: We prioritize minimal data collection. 

10. Children’s Privacy

Our website is not intended for users under 16. We do not knowingly collect data from children. 

11. Updates to This Policy

We may update this policy periodically. Changes will be posted here, with the “Last Updated” date revised.